Lose Waste in 2017

Posted by Scott Tully on Tue, Dec 27, 2016 @ 12:19 PM

Tags: support, process, improvement


I resolve to...

In the last week of the year, it is not uncommon to be considering a New Year's resolution. Many of us put our health at the top of the list, resolving to quit smoking, eat better and exercise more. I suspect that your work or workplace is worthy of a resolution or two; as nobody is, nor is any process, perfect.

At your place of work, make a healthy bottom-line difference by resolving to lose waste.

That's right, Lose waste. And my friend, Tim Woods, can help.


Who is Tim Woods?

Tim Woods isn't a consultant or personal motivation trainer. Tim Woods isn't even a "he". Tim Woods is a tool, a mnemonic device in the toolbox of every Lean/Six Sigma practitioner. You see, Tim Woods helps us recall "The Eight Wastes".

The Eight Wastes are:

TTransport – Moving people, products & information
IInventory – Storing parts, pieces, documentation ahead of requirements
MMotion – Bending, turning, reaching, lifting

WWaiting – For parts, information, instructions, equipment
OOver production – Making more than is IMMEDIATELY required
OOver processing – Tighter tolerances, higher grade materials than are necessary
DDefects – Rework, scrap, incorrect documentation
SSkills – Under utilizing capabilities, delegating tasks with inadequate training



Get Lean

Now, regardless of your role, rank or position, take a look at the tasks and operations you perform while working. No matter the activity, there is sure to be one or more of the eight wastes in play. So, in these final days of 2016, resolve to lose waste in 2017 by making Tim Woods and NAPC the cornerstone of your process improvement program.

Start the new year right by making sure you and your teammates have Flathead U [your on-demand, self-help video resource] bookmarked in the browser. Schedule a Xinet System Audit [its covered in your support agreement] to make sure the platform is operating as efficiently as possible. Arrange for some topic-driven training to make sure you and your colleagues are masters of your domain. Check with your NAPC Account Manager to see if you have any unused Professional Services time [an example of "I" inventory] remaining. Request a workflow audit to identify wastes [notably the dead-WOOD] that could be remedied with a demonstration, instruction or intelligent automation.

You can do it, and NAPC is here to help !



 

4 steps toward a better work process

Posted by NAPC Marketing on Wed, Feb 04, 2015 @ 06:59 PM

Tags: marketing agile, project management, designers, share, approve, resolutions, creative, online collaboration, risk, challenge, stagnate, procrastinate, comfort zone, identify, research, choose, achieve, thought leader, 4 steps, eliminate rounds, confusing comments, compensating, expense, paper proofing process, digital proofing, eliminate rounds of confusing comments, cut your costs, save time, focus on end product, process change, end results, marketing department productive, online proofing tool, online proofing software, revisions, teams, manage, creative workflow, online proofing, Google, assets, marketing, process, change, productivity, streamlined, transition, Shawn Herring, Proof HQ

                       Dollarphotoclub 71673318

Why do we get complacent? Why do we let things, like bad work processes, continue on “as is,” even if our “as is” stinks (and we know it)? Why do we enable our problems by compensating in other ways, at our own expense? Because climbing out of our comfort zone takes work, is uncertain and potentially risky. Yes, yes and yes. (Sorry, it is.)

So for those of you brave enough to say “what the hey, I’m going for it anyway,” here are four steps that can help you get the right information and confidence to build a platform for change, or at least a good argument for the consideration of change, within your team:

Step 1: Identify your problem spots...the roadblocks, the inconsistencies, the unorganized processes...all those things that keep you from producing the end product that you want, in the timeframe and budget that you need to work within. Once you know where your problems lie, you can begin the process of putting a name to the solution(s) that will fix them.  

Step 2: Google your problems using “normal people” words like, eliminate rounds of confusing comments. It’s actually better NOT to try to use fancy technical terms because, chances are, many other people have Googled the same way you are for the same sorts of problems and, chances are, they also didn’t know what they were looking for at the time. You might even notice that Google finishes your query for you as you type it into the search area. That means you are hot on the trail!!

Step 3: Research what comes up. Stay neutral...resist the urge to pick a solution at this point. Instead, do your homework and compare a few ebooks, white papers, slideshares, whatever you need to educate yourself so you can make a good comparison between a few viable contenders.

Step 4: Choose two or three solutions and do a deep dive...ask for free demos...why not, they’re FREE! Soon enough, the right choice will become very apparent and you will be ready to venture forth out of your comfort zone knowledgeable and prepared.

And for all your hard work, you’ll undoubtedly Achieve recognition as a thought leader and positive change maker in your company!

Give your office the gift of a digital approval process, because you know #PaperProofingSucks

Posted by NAPC Marketing on Thu, Dec 11, 2014 @ 11:10 AM

Tags: efficient, holiday, digital, approval, paper, switch, options, magic, card, office, gift, budgets, deadlines, project, proofing, online, ditch, resolution, solution, workflow, process, productivity, streamlined

Christmas

 

The holiday season is here and with it begins the cheerful trickling in of holiday cards. You might already have a pile forming on your entryway table.

 They’re a little like presents, you might say. Open them and inside is a photo of family and friends, or friends’ kids (my how they’ve grown!), who you haven’t seen in the longest of times. Or at the very least there’s a warm greeting with an update on “things.”

Yes, good old-fashioned paper holiday cards are perfect. But have you ever considered sending them online instead? You might have, but you didn’t ever actually do it because of a plethora of challenges we can all relate to:

 -Digital is impersonal, even if you slug in their names and your signature in a script-like font,
-People generally love the traditional acts of opening the mailbox, finding a card, and tearing open the envelope
-You can display paper cards as part of your holiday décor and look at them all season long
-None of your great aunts or grandmas have computers, and they keep great records of who they do and don’t get cards from

So maybe it’s easier to just send paper cards. Fair enough. 

Now (seemingly unrelated, but you’ll see how they are shortly), when you think of your approval process at work, you think of paper too, right? Have you ever considered moving it all online instead? You might have, but you didn’t ever actually do it because of a plethora of challenges we can all relate to:

-Digital, you are told, is impersonal because hand writing comments in red ink makes people feel like everyone’s actually “touched” the project (kumbaya)
-People generally feel safe with the traditional act of moving stacks of paper from desk to desk (what if there’s a computer glitch?!)
-You can’t get anyone to understand that all season long, you’re spending more on reams of paper than you would on this one solution
-None of the higher-ups do well with change, and this would jingle bell rock their worlds in a very bad way (and don’t think they’re not keeping record of that for review time)

So maybe it’s easier to just leave things the way they are. Sure is. But then it’ll be another year of miscommunications, blown budgets and deadlines…and we both know that’s not really what you want.

TO SAY a digital proofing and approval process is more streamlined, efficient and eliminates multiple rounds of back and forth IS EASY. To get everyone on board with this change takes more than a little holiday magic.

Look. You’ve done your research. You know there are better options out there. With the New Year swiftly approaching, now is the time to make the switch. Start clean and fresh…and paper free!

To make everyone happy, you can even send a paper card to make the announcement.

MAKE A RESOLUTION TO DITCH YOUR PAPER APPROVAL PROCESS!

 

START HERE
 

Your Customers Changed. Did Your Marketing?

Posted by NAPC Marketing on Tue, Nov 04, 2014 @ 10:55 AM

Tags: content, adapt, agile, agility, marketer, environment, customer, experience, team, success, platforms, executing, strategies, roles, organization, people, solution, marketing, process, change

 

whoami 

 

Contributed by Guest Blogger, Shawn Herring, VP of Marketing, Proof HQ

The evolution of customer experience is a topic that marketers cannot ignore any longer. It seems as if customers are exposed to a new way of doing something, finding something, or interacting with someone on a daily basis. From a customer standpoint, this is great. From a marketers standpoint, this poses an opportunity for some and a problem for others. What makes the difference between a marketer seeing the glass half full or half empty when it comes to customer experience? Their marketing agility.

Before we dive in, what are some macro-level changes causing changes in customer experience?

  • Global smartphone usage increasing more than 25% from the year before
  • More than 74% of adults online are now using social networking
  • Content production is continuing on an explosive growth curve

The constant change in mobility, connection, and content gives you an ever-growing number of ways to gather data and engage as a marketer. This can happen in real-time and either confirm that your plans are headed in the right direction, or tell you it’s time to “tweak” what you wanted to do. If you have the ability to capitalize on this, then you are clearly at an advantage. This is where agility becomes paramount.

After stepping back and looking at how agile marketers have responded to the ever-changing environment, most marketing teams are focusing on three core areas: people, processes, and platforms. Each area requires a different type of adjustment that has internal and external implications, so there is not a “one-size-fits-all” solution that everyone can implement. It must be tailored to each company’s objectives, target market, and resources.

PEOPLE

Marketing teams are taking on more responsibilities and the roles are becoming more specialized. When you look around at your own marketing team, you should be able to see it. Is everyone on the team capable of making changes to the website, running a trade show event, designing graphics, and writing up thought leadership? If your answer is, “yes, everyone on my team could do that,” my challenge to you would be — should they? 

Each marketing channel, especially in digital, requires a depth of knowledge in order to make it truly effective. People should know WHAT they are doing, WHY they are doing it, and HOW they do it. More often than not, managers are providing the WHAT and WHY, while waiting for the generalists to figure out the HOW. Without specialization, generalists are having to figure out the HOW every time they attempt to complete the task / initiative. Thus giving you both an inefficient process and ineffective results.

My recommendation — Figure out how each person on your marketing team can specialize in a function that is tied to your overall marketing objectives. It will pay off in both the short and long term.

PROCESS

When the environment around people changes, it inherently changes how they work with others (i.e. the process). The manner in which today’s marketing organizations plan, iterate, and execute on projects has already changed and is not going to stop any time soon. Why does this matter? Because it increases the potential of friction between people.

By definition, more friction means more resistance. Friction is increased when you constantly try to do the same thing over and over while everything else is changing. The result is poor quality, increased rework, and/or missed deadlines. Instead, look at each initiative through a new lens and determine what needs to change with your process based on the other variables impacting it.

My recommendation - Reduce friction by assigning specific responsibilities to people and have a plan that is adapted to the current initiative. Never accept the response “this is how we have always done it.”

PLATFORMS

When you begin to understand who should be working on something (i.e. the people) and how they should be doing it (i.e. the process), you can now work toward automating it. From marketing operations all the way through the creative process, there are software solutions designed to streamline specific solutions.

So if there are solutions for all types of problems that marketers are facing, what is the issue? Picking the right solution to implement, not just the familiar one. Everyone has heard the phrase, “If all you have is a hammer, then everything looks like a nail.” This is the unfortunate truth when executing on marketing strategies. Teams constantly try to figure out how to make their existing systems work to fit the new and evolving needs of the people and processes. Since it is hard to justify allocating resources away from immediate top line growth, teams absorb the inefficiencies. If it is not addressed, this inefficiency builds project after project until… well, you know where I am heading with it.

My recommendation - Once you specialize roles (or at least certain functions) and begin implementing a process that is adapted for each project, look for a system that fits your specific team needs. Do not settle.

Becoming more agile in today’s marketing environment is imperative. Marketing agility is a must have as teams are required to know more, do more, in less time, and achieve better results. By taking a proactive approach to your people, processes, and platforms, your team’s ability to capitalize on the new customer experience is significantly improved. 


Evolve. Become Marketing Agile Now